Keeping Everyone Safe
Our team is working closely with local Orlando authorities, the Orange County Convention Center (OCCC) and our hotel partners, as they develop new best practices and implement safety protocols.
We are monitoring the situation daily and will ensure our plans follow the recommendations of public health experts and the standards set forth by the CDC and other federal, state and local agencies.
The OCCC has a Recovery and Resiliency Plan to safeguard everyone working in and around the building or participating in the show. The plan is a living document that is continually updated to adhere to national and state COVID-19 guidelines which allows the OCCC to host events in the safest manner possible for attendees and convention center staff.
The OCCC was also one of the first convention centers in the country to achieve Global Biorisk Advisory Council (GBAC) Star Accreditation in outbreak prevention, response and recovery.
In accordance with existing operational policies, the HVAC systems in the exhibit hall will run 24-hours per day while occupied and fresh air exhaust will be used during move-in and move-out. HVAC HEPA filters will be replaced every three months or as needed.
Regarding face coverings, we will follow the recommendations set by the OCCC, the CDC and Florida Health Department for ICAST 2021.
The ICAST Expo Hall
There are no capacity requirements for the show floor. Physical distancing is encouraged among event attendees using local and state guidelines.
Meeting room capacities in the Orange County Convention Center are currently limited to 50%. This requirement is subject to change and is based upon facility safety guidelines.
Yes, there will be pre-packaged meal and drink options available for purchase in the convention center as well as made-to-order food served behind plexiglass shields with all health and safety precautions in place.
Throughout Orlando and Orange County, restaurants and other establishments are open. Reservations are suggested.
Yes, exclusive complimentary shuttle bus service will be provided between the convention center and the official ICAST hotels that are not within walking distance.
Yes, children under 18 years of age must be supervised by an adult at all times when in the exhibit areas. All children except infants in backpacks or slings must be registered and display a badge to be admitted to the exhibit areas. Strollers for children are permitted in the exhibit areas during published Show hours. Attendees assume all risks associated with the use of strollers on the Show floor, including but not limited to personal injury or property damage.
Specific for Exhibitors
No, currently the set up and dismantle schedule remains the same as in previous years. We are working closely with Freeman and will notify exhibitors if this changes.
Centerplate, the official caterer for the OCCC, has created menus that provide for pre-packaged hold and cold options where servers are not required. Centerplate published their “Together We Rise” program which outlines how they are providing food service in the OCCC.
Unfortunately, no. Centerplate is the exclusive food and beverage provider at the Orange County Convention Center and all food and beverages, including water, must be purchased from Centerplate.
Centerplate has developed an array of new procedures to ensure the safe delivery of food and beverages to booths and meeting rooms. These include: all employees are provided with PPE (masks and gloves); every employee goes through a wellness screening each day when they arrive at the convention center prior to heading to their assigned areas; there are no more self-service buffets; and point of sale barriers have been added to protect guests and cashiers and lines will be set for social distancing.